Job Spotlight Administrative Assistant

Job Spotlight Administrative AssistantThere are currently alfruchtwein half a million open job postings for qualified administrative assistantsdo you have what it takes?Table of contents.What is the job?Where to search for jobs?Average salary for an administrative assistantHow to get the job?How to advance your career as an administrative assistantEmployers are seeking applicants with a minimum of an associates degreeand the job requirements have evolved from answering phones and fetching coffee. Todays administrative assistants can expect to notlage only field incoming calls, but also connect callers to the appropriate contact person, as well as data entry, daily problem-solving, managing office supplies and ordering, coordinating company events, maintaining the babo calendar, supervising interns, composing memos and mass emails, and serving as the first point of contact inter-departmental communication.It is an under-appreciated and at times overwhelming role, but it can help prepa re you to move onward and upward in administrative jobs in pretty much any field you can think of. Source PayscaleTitles for your job searchAdministrative assistantExecutive assistantOffice managerOffice assistantReceptionistCustomer service representativeTellerBookkeeperMerchandiserAccount payable clerkWhere to work?Here are the current top hiring locations for administrative assistantsSpartanburg, SCSpringfield, MAKingsport/Bristol, TNHagerstown/Martinsburg, MDColumbus, GAUtica/Rome, NYMcallen/Edinburg/Mission, TXPeoria, ILHickory/Lenoir/Morganton, NCHuntington/Ashland, WVAnd here are the current top hiringorganizationsfor administrative assistantsWells FargoMacysBank of AmericaFamily DollarSeasTargetLowesHome DepotHR BlockPetsmartCertifications and skillsIf youre not already, its time to become an expert at Microsoft word, excel, outlook, and powerpoint. Figure out what publications online and in-print contribute to your industry and read them regularly. Make sure your written an d verbal communications skills are on pointodds are youll be called upon for proofreading, at the very least.Though youdont have to be great at math, you should definitely be organized enough to handle accounts received and payable, which means tracking bills and checks on their way in and out of the office. If you can, consider taking an accounting course or twoor even getting a certification to bolster your hard skillset. Source Wanted AnalyticsThe bad berichterstattung is, you have to deal with a lot of personalities, and not all of them will be terrific. The good news is, your skills will be thoroughly transferable, so you can job search by researching companies instead of being limited to a few companies that provide opportunities for a rare specialty.The job can be high stress, until you can master compartmentalizing and set healthy work-life boundaries so your to-do list doesnt follow you home.Expected salaryThe median yearly salary for administrative assistants is in the $30 k range, and the median hourly tarif is under $15. source Wanted AnalyticsDevelop your resumeThe soft and hard skills that make an excellent administrative assistant can come from nearly anywhereand entry level positions will help polish any skills that youre still developing. Make sure you frame any experience youve had in terms of working with the public, reporting to a busy supervisor, balancing demanding tasks, and communicating efficiently with your colleagues.See also3 entry-level job seeking mistakes to avoidAccumulate references/letters of recommendationFor your references, select people whove seen you in action at your busiest without cracking under the pressure Send them a copy of your latest resume and the job posting before you list them as a reference, so they know which of your skills to emphasize when they talk you up.Apply in person or onlineDo your research to find out whether the company youre applying to work for accepts applications online (in which case be extra vigilant about uploading the correct and well-proofread versions of your documents usually saving them as a pdf is most effective), or whether you should drop off a folder with your resume, letters of recommendation, and cover letter.Apply hereAdministrative assistant jobsInterview like a proMany of these basics are widely available onlinedress professionally, nothing too flashy or revealing or casual, no cologne, plenty of deodorant, neatly groomed and well-rested. Dont make the mistake I make nearly every time of over-thinking your handshake or arriving way to early and downing a giant iced coffee while youre waiting across the streetResearch the business ahead of timeKnowing how old the company is, who its founders were, what their mission is, and how your position fits into their overall business will help you answer questions like why are you the best fit for ABC corps downtown office? or what will you bring to ABCs professional atmosphere? with poise and confidence.In summary know what you have to offer, and know what they need.Be prepared to highlight 5-7 personal anecdotes that showcase your skills Its not enough to say youre organized, describe a project you worked on that required you to exercise all of your organizational skills like planning ahead, coordinating with vendors, tracking payments, running an event, etc.Follow up graciouslyThe morning after your interview, be sure to send a thank-you musiknote or appreciative email to everyone you met withor if you emailed with only one point person, ask them to pass on your regards. You want to express thanks for their time and information, and reiterate your enthusiasm for the position.See the bigger pictureWhen I first started working as an assistant, I welches eager and ready-to-please, but eventually, I got burned out on menial tasks and what I perceived as a lack of respectpeople talked over me as though I were invisible in meetings and seemed to only think of me when it was time to order things. What I had to realize was that being invisible actually gave me great access to the levels of the company where I wanted to work anyway, and that being the one responsible for keeping everyone in pens and copy paper actually meant everyone relied on me.Be the one everyone wants to knowThe all time great administrative assistants, like Mrs. Landingham on The West Wing or Donna on Suits or Joan Holloway-Harris on Mad Men, thrive because they are the hubs of their offices. If you want to know anything thats going on, you go to them, and you ask politely, and hope they are feeling helpful. This can be youAs long as you recognize when youre paying your dues, and are generous with your time and knowledge, people will appreciate your role as gatekeeper.Prove yourselfAnother crucial component is being able to effortlessly pull off the impossibleor at least make it look easy. Assisting is all about anticipating needs, thinking ahead, and taking initiative to make the higher-ups jobs run smoo thly.I used to get exasperated when my bosses hounded me about small assignments. Eventually I realized the way to avoid follow-up emails with the little urgent exclamation point was to communicate quickly and clearly, even if it was just a quick this is still in the works, estimated delivery date is 4/12 note that didnt even get a response. My bosses learned to trust I would turn jobs around exactly when I said I would, and they could rely on me to communicate if I hit a snag.Be a trusted confidanteI am not going to lie. Office gossip is great. It is fun, it builds work-friendships like nothing else, and seems like a great way to boost your own standing when youre the one with the intel. But, a truly great administrative assistant knows that loose lips sink shipsif your boss is trusting you with a big project, or access to confidential information, your career will be better served by keeping a lid on it and being worthy of that trust.Look at tasks that seem more personal than admi nistrative as a sign that youre becoming indispensibledont let it derail your other work, but see what professional benefits come after you demonstrate your ability to keep someones confidence.Now that you know what the job looks like, where and how to look for it, and what to do when you get there, you should have everything you need to decide whether a career as an administrative assistant is right for you. Good luck and happy searchingApply hereAdministrative Assistant jobs

6 Tips That Will Get You Hired Before the End of Summer - Jobscan Blog

6 Tips That Will Get You Hired Before the End of Summer - Jobscan BlogPosted on June 13, 2017November 15, 2018 by Tomas Ondrejka Are you a fresh graduate trying to find your first real job after college? Do you feel slightly uneasy when you look at all that empty space on your college student resume? Have you already applied for several jobs but youve yet to score a single interview? What if I told you that your lack of experience isnt the main aufgabe? After all, everyone has skills and knowledge to show off. The biggest challenge is to discover and transcribe these skills and experiences into words in the right way. Still, writing a resume is no rocket sciencetheres no reason to feel intimidated. If you follow the simple guidelines below, youll easily get hired before the end of this summer. 1. Figure out why youd excel in this positionMany fresh graduates are understandably unsure whether they have what it takes for a job. Yet, adopting a self-confident mindset from the start is a bsolutely crucial if you want to succeed.Before you start writing your resume, sit down and try to think of 4-5 reasons why youd excel in the job youre applying for. Write them down in detail, it will help you articulate who you are as a candidate. Youll have a much easier time writing your resume once youve asked yourself all the important questions. Moreover, it will also help you succeed at the interview. 2. Do your research and tailor your resume to every jobTheres no such thing as a one-size-fits-all resume. If you want to be seen as a great fit for a position, your resume needs to meet the positions specific requirements. Create several different resumes. Always begin by carefully rereading the job offer and identify the fruchtwein important skills needed for the job, which you can easily do using Jobscan. Make sure your resume corresponds to these requirements. Even more importantly, research every company youre approaching. At the end of the day, you should know everything a bout their core business, company culture, and even their hiring managers (LinkedIn is great for that). Once you have a clear picture, you can easily adjust your resume to fit their expectations.3. Highlight your transferrable skillsLack of experience doesnt have to be an unsurmountable obstacle either. Perhaps you didnt have enough foresight to do an internship. Still, youve just spent several years in college learning things. All you have to do is to articulate it now.Many of the skills youve acquired in college may not be obviously related to the position youre applying for. In your studies, youve probably also demonstrated competence in skills such as time management, oral and written communication, fundraising, or public speaking. Dont forget to include these transferrable skills in your resume together with specific examples of how you used these skills in college or during internships.4. Choose the right resume formatIf youve already tried to write a chronological resume, you ve probably realised how painfully empty it looks. Still, you can remove much of the anxiety by choosing the right resume format. After all, even if you dont have much experience yet, it doesnt mean you have no skills. Write a functional resume instead. This resume format highlights your skills much more effectively than a classic chronological resume. For this reason, it works especially well for recent graduates such as yourself. Finally, you might also want to consider using one of the verbunden resume builders such as Kickresume, they will help you structure your resume if you dont know where to start.5. Keep it relevantA resume is not a confessional, it shouldnt be about yourself. Instead, it needs to be about an employer youre approaching. Resume has to show the employer that someone with your skills and experience is best-suited to solve the problems that come with a given position.This can be a bit tricky. After all, even seemingly unrelated experiences can help give a bette r idea of what kind of a candidate you are. Still, theres no way that something like taking a French class in high school (or high school as such) is still relevant. Scrap it.6. Make your resume fit one pageYour resume has to fit on one page. Period. Especially as an entry-level candidate, theres simply no chance you could make use of two pages effectively.Perhaps youve already heard that recruiters usually spent about 6 seconds on each resume. You only have about 6 seconds to make a lasting impression. The shortness of this time is the reason why your resume should also be short. Remember, no ones going to read the second page.Tomas Ondrejkais the co-founder atKickresume worlds most advanced career documents builder with more than 400K users around the world. You can find him hiking in the mountains, snowboarding or traveling around the world.Facebook Commentswpdevar_comment_1 span,wpdevar_comment_1 iframewidth100% important